Reduce no‑shows with automated reminders

Healthcare: Appointment reminders

Automate patient appointment reminders across SMS, email, and WhatsApp. Free up your staff, improve patient attendance, and keep your schedule full and efficient .

Watch Automate patient appointment

improve patient attendance

Appointments Set, Attendance Low

Missed appointments derail the day: clinicians sit idle, schedules break, and revenue disappears while fixed costs stay put. Front‑desk teams spend hours chasing confirmations by phone, pulling attention away from in‑person care and leaving fewer hands to help the patients who did arrive.

healthcare appointment reminder

No-Shows by up to 80%

Key Features

Multi-Channel Reminder Delivery

Automatically send reminders via the patient’s preferred channel—SMS, email, or even an automated WhatsApp message.

Confirmation & Rescheduling

Patients can reply “CONFIRM” to automatically confirm their slot. They can also reply “RESCHEDULE,” and the AI can engage in a simple conversation to find a new time.

Trend Analysis Across Calls

The agent can analyze thousands of calls to spot trends, such as which competitor is mentioned most often or which feature generates the most positive reactions from customers.

Use Cases

Use-Cases for Appointment reminders

Dental Practice

Reduced their patient no-show rate from 18% down to just 4% after implementing automated multi-channel reminders.

Multi-location Physiotherapy Clinic

Freed up the equivalent of one full-time administrator across their locations by eliminating the need for manual reminder phone calls.

Specialist Medical Center

Used the automated confirmation feature to maintain a real-time “standby” list, allowing them to instantly fill cancellation slots and maximize practitioner schedules.

More Agent Template

Renewal Reminder Bot

Sends automated reminders for upcoming contract renewals.

Remind sales reps to call leads

Sends reminders to call leads at times with highest engagement potential.

Pipeline health scorecard

Scores pipeline health across stages, velocity, and conversion rates.

Recommend upsell opportunities

Identifies cross-sell and upsell potential based on lead behavior and product fit.

Partnership opportunity detection

Identifies potential partners based on lead data, industry, and mutual fit.

Appointment reminders

Sends automated reminders for scheduled visits via SMS, email, or WhatsApp.

Auto-Scheduler Bot

Books meetings and syncs with calendars across platforms.

Data Enrichment Bot

Adds missing data using public and private sources like LinkedIn, Clearbit, etc.

Customer Feedback Analyzer

Analyzes customer feedback to identify trends, issues, and improvement areas.

Predictive staffing needs

Predicts staffing needs based on pipeline, workload, and seasonal trends.

No-Show Rescheduler Bot

Rebooks meetings with no-show leads using smart scheduling.

Lost Deal Analysis Agent

Analyzes lost deals to uncover reasons and suggest improvements.

AI reminders

Value Proposition

Cut missed appointments with automated, two‑way reminders across SMS, email, and WhatsApp.

Give admin teams hours back by replacing manual calls with smart confirmations and rescheduling.

Improve satisfaction with clear, timely communication in patients’ preferred channels and languages.

FAQ

How accurate is the sentiment analysis?

It uses state‑of‑the‑art language models tuned for business conversations to classify positive, neutral, and negative segments with high reliability across common sales scenarios.

Does it work for different languages and accents?

Yes. It supports multiple languages and is trained to handle a wide range of regional accents during transcription and analysis.

How is the data presented to a sales manager?

Insights appear in an interactive dashboard with search and filters. Clicking a tag like “competitor mention” or “pricing” jumps directly to that moment in the recording and transcript.

Is our call data kept private?

Yes. All recordings and transcripts are encrypted in transit and at rest, isolated to the account, and never shared or used outside the organization’s analysis.

Can reps see the analysis of their own calls?

Yes. Reps get call summaries, sentiment timelines, and flagged moments for self‑coaching, helping them improve without waiting for a manager review.

Automate with AI

Start your free trial today.

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CRM Software has this features:

Every business does things a little bit differently, leading to very diverse needs. While there are some functions that are quite standard across the board, there are often functions that an out-of-the-box solution may not be able to handle.

Thousands of businesses do not use their CRM to its maximum effect, which can reduce productivity, customer satisfaction, and sales. It can be difficult for an organization to implement or manage a CRM tool, especially if they lack the required IT expertise, and what works well for another organization may not work so well for yours

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