Automate Your Renewals
Renewal Reminder Bot
Never miss a renewal again. Our AI agent tracks all upcoming contract expirations, sends personalized reminder campaigns to customers, and alerts your team to ensure you secure every dollar of recurring revenue .
See it in action
Renewal Reminder
The Manual Renewal Scramble
Your team manages renewals in a messy spreadsheet. It’s a manual, error-prone process. Reminders are sent late or not at all, customers are surprised by expirations, and your team scrambles at the last minute to save deals that should have been easy wins. This leads to preventable churn.
Renewal Reminder Bot
Key Features
Automated Renewal Tracking
The agent syncs with your CRM or billing system to maintain a real-time dashboard of all upcoming contract renewals.
Personalized Reminder Cadence
The AI automatically sends a sequence of personalized reminders to customers at key intervals (e.g., 90, 60, and 30 days before expiration).
Proactive CSM & Sales Alerts
The agent creates a task for the assigned Customer Success or Account Manager well in advance of the renewal date, providing them with all the context they need to ensure a smooth process .
Use Cases
Use-Cases for Renewal Reminder Bot
A Subscription Software Business
Automated their entire renewal workflow and saw a 5% decrease in voluntary churn within the first year.
A Managed IT Service Provider
Used the agent to get ahead of renewals by 90 days, giving them time to discuss plan changes and secure multi-year contracts, increasing customer LTV by 25%
A Professional Association
Ensured 100% of membership renewals were contacted on time, leading to higher retention rates and more predictable revenue.
More Agent Template
Renewal Reminder Bot
Value Proposition
Eliminate churn due to missed renewals.
Free up your team from manual renewal tracking.
Improve your net revenue retention (NRR) and cash flow predictability.
Provide a more professional and proactive experience for your customers.
FAQ
Yes. You can fully customize renewal reminder emails with your branding, logo, and templates. The bot also allows personalization using customer data from your CRM or ERP system, making it ideal for businesses in India, USA, UK, or any region that need localized messaging.
When a customer replies, the Renewal Reminder Bot detects the response and immediately notifies your account manager or sales rep. This ensures no customer query is missed, and you can handle the conversation manually—perfect for subscription businesses, SaaS providers, and service companies worldwide.
Yes. Whether your customers are on monthly, quarterly, annual, or multi-year renewal cycles, the bot automatically adjusts and sends reminders accordingly. This feature is especially useful for telecom providers, insurance companies, SaaS platforms, and gyms that deal with diverse contract terms.
Absolutely. You get a centralized dashboard with a clear view of all upcoming subscription or contract renewals. This helps business owners, account managers, and finance teams in regions like India, USA, and Europe to stay proactive and reduce churn rates.
Yes. You can embed a secure payment link (e.g., Stripe, Razorpay, PayPal) directly inside the reminder email. This makes it easier for customers to renew subscriptions online instantly, improving cash flow and customer retention.
Automate with AI
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Secure your recurring revenue. Automate your renewal process from start to finish. Activate your Renewal Reminder Bot today.
CRM Software has this features:
Every business does things a little bit differently, leading to very diverse needs. While there are some functions that are quite standard across the board, there are often functions that an out-of-the-box solution may not be able to handle.
Thousands of businesses do not use their CRM to its maximum effect, which can reduce productivity, customer satisfaction, and sales. It can be difficult for an organization to implement or manage a CRM tool, especially if they lack the required IT expertise, and what works well for another organization may not work so well for yours
Archiz CRM will Help you with Following features